Imagine this: you’re excited to buy a used car, a great deal you found online. The car looks perfect, and the seller hands you a V5C logbook—the official paperwork every UK car owner needs.
But as you hold it, a question pops up: is this V5C genuine? Unfortunately, fake V5C log books are out there, and knowing how to spot an original can save you from a major headache.
This guide walks you through easy steps to ensure your V5C is the real deal, giving you the confidence to buy or sell a car with peace of mind.
What is a V5C?
A V5C logbook is the Vehicle Registration Certificate issued by the DVLA (Driver and Vehicle Licensing Agency) in the UK.
It:
- Proves your car’s registration and your status as the registered keeper.
- Lists details about the car: make, model, VIN, engine size, and colour.
- Needs updating whenever you buy, sell, or change the car’s details.
It’s vital to confirm your V5C is authentic to avoid legal issues and car fraud.
How to spot an original V5C logbook in easy steps
When buying a used car, you can’t blindly trust the seller or dealer. There is no shortage of used car scams in buying and selling it. And it is why the importance of a used car V5C registration document plays an important role.
Knowing what an authentic V5C logbook should look like will save you time and trouble.
Step 1: Check for the latest red design
The DVLA changed the V5C logbook design in 2012. Here’s what to look for:
- Colour: Original V5Cs issued after 2012 are bright red.
- Wording: It should state, “This document is not proof of ownership” clearly on the front.
- Code “V5C”: You’ll find “V5C” in large print, along with a unique reference number at the top right.
Step 2: Verify the V5C reference number
Each V5C logbook has a reference number unique to that document. To check:
- Use the DVLA’s online service or call them directly.
- Make sure the reference number matches the registration details for the vehicle.
Step 3: Inspect the document’s quality
Original V5C logbooks are printed on high-quality paper:
- Paper thickness: Genuine V5Cs use thick, durable paper.
- Clear printing: Authentic documents have clear, professional printing without smudges.
- Watermark: Check for watermarks by holding the document up to the light.
Step 4: Confirm vehicle information
Your V5C logbook should list essential vehicle information:
- VIN (Vehicle Identification Number): This should match the number on the car’s chassis.
- Engine number: It should match what’s in your engine bay.
- Make, model, and colour: All details on the logbook should be the same as the car.
Step 5: Check the registered keeper’s details
The V5C should list the current and past registered keepers accurately:
- Owner history: Multiple ownership changes should appear in the document.
- Updates: Contact DVLA if you notice any inconsistencies.
Step 6: Contact DVLA if unsure
If you’re still not convinced, go for the DVLA logbook check for confirmation. They can:
- Verify registration, ownership, and vehicle details.
- Alert you if there’s anything suspicious.
Step 7: Cross-check with Car Analytics car details check
Use Car Analytics basic report starting from £1.99 to verify your V5C document:
- V5C Count: Ensure the V5C count in the report matches the count on your document.
- Previous Keepers: Confirm the previous keeper history and transfer dates align with your V5C logbook. If you find these details mismatches or any changes, indicate the V5C forgery.
Did you take vehicle identity checks?
According to a recent report, the DVLA has warned motorists to be mindful when selling their cars to avoid identity theft.
Due to the skyrocketing prices of new cars following the pandemic, many drivers opt to sell their used vehicles privately. Drivers will have to present their V5C logbook to complete the sale.
However, because it contains personal information that scammers can use to commit crimes such as access to bank accounts and taking out phone contracts, uploading this online poses a significant risk of fraud and identity theft.
I have lost my V5C – What do I do?
If you’ve lost your V5C (Vehicle Registration Certificate or log book), or if it’s been stolen, damaged, or become unreadable, don’t worry! You can easily apply for a replacement V5C online through the DVLA. Here’s how to get a duplicate:
1. Apply for a Replacement V5C Online
Go to www.gov.uk/vehicle-log-book to apply for a duplicate V5C online. To complete the replacement V5C application, you’ll need:
- Your vehicle’s registration number
- The Vehicle Identification Number (VIN)
- The name and postcode of the vehicle are registered to
The online application has a £25 fee, and your replacement V5C should arrive within five working days by post.
2. Apply by Phone
If you can’t use the V5C online application, you can call the DVLA on 0300 790 6802. You must be the registered keeper of the vehicle on record with the DVLA. The fee for a replacement V5C over the phone is also £25.
3. Apply by Post
Another option is to complete a V62 form (Application for a Vehicle Registration Certificate). Once filled out, send it along with a £25 cheque or postal order (payable to “DVLA Swansea”) to the address (DVLA, Swansea, SA99 1DD) on the form.
When should my V5C logbook be updated?
The V5C certificate for your car may need to be updated several times. As indicated, you must do this anytime the registered keepers name or address changes. Any significant changes to a van or campervan the colour, engine, cylinder count, fuel type, chassis, body shell (replaced or modified), seating capacity, or weight must also be recorded on the V5C and submitted to the DVLA. If you find any errors, please fix them and notify the DVLA.
How do I change the address on my V5C?
Changing the address on your V5C is free and straightforward. It can be done online or via post, although the latter usually takes much longer. Don’t forget to also update the address on your driver’s licence and VED (road tax) payment details so they match your V5C.
Updating your V5C address online
To update your V5C address online, visit https://www.gov.uk/change-address-v5c and complete the form. The address change will be completed instantly, and a new logbook should arrive within five days.
Can I operate a vehicle while awaiting my V5C?
You are permitted to operate a vehicle while awaiting the logbook. However, it would be best if you ensured the car was insured and taxed. Additionally, ensure you have a V5C/2 form on hand because you will need it if you renew your car tax or the police pull you over.
How to transfer or change ownership using the logbook?
It is unnecessary to transfer ownership only when you need to sell the car. For instance, parents give the car to their friends, family or divorce settlements.
If you intend to sell or give the vehicle, ensure you are already the vehicle’s registered keeper. Fill the sections 6 and 8 of the V5C. Once it’s done, send them to the DVLA address.
Above mentioned are a few guidelines for your vehicle journey as always expect the unexpected. The logbook is the only proof to tell you are the vehicle owner.
